Our editorial policy: how we source, check and correct our guides

What does this editorial policy cover?

It covers every page that states a rule, a requirement or a fact: guides, service pages, the FAQ and price explanations. It does not cover the translations themselves. Those are signed and sealed by a MAEC-appointed sworn translator under the official rules for sworn translations.

Spain Sworn Translators coordinates MAEC-appointed sworn translators and is not affiliated with any Spanish authority. This policy applies to every page on the site.

Pages in scope include our answers to common questions and the page on how much a sworn translation costs. Guides are in scope too, such as sworn vs certified translation.

Who writes and reviews our sworn translation guides?

Guides are written by our editorial team and checked against official sources. Legal points are checked by a MAEC-appointed sworn translator. Each guide shows its update date and the note "Checked against official sources".

Every sworn translator we work with is on the official MAEC list. Our guide on how to verify a sworn translator in Spain shows how to check any translation's seal. Their credentials are on our sworn translators.

Which official sources do we use?

We use official sources first, in a fixed order. Spanish law in the BOE comes first, then ministry pages and information sheets (Hojas informativas), then consulate checklists. For apostilles we use the Hague Conference (HCCH) status table, and for EU documents, EU law on EUR-Lex.

Each rule page links its sources inline. Sometimes we rely on a secondary source, such as a lawyer's article or a news report. We then name it in the text and mark it "reported by". Last checked: 1 October 2026.

How often do we fact-check and date our pages?

Every page that states official rules shows one last-checked date: the day we compared it with its sources. We re-check a page at once when a source changes. Triggers include a new BOE text, an updated Hoja informativa, a new consulate checklist or an HCCH status change.

Fees, figures and deadlines carry their year, such as a 2026 fee table, so you can judge whether they are current. A rule can still change between our checks, so always follow your own office's current checklist.

What do we do when sources conflict or cannot be verified?

When two official sources disagree, we say so and tell you to follow your own office's current list. When we cannot verify a claim in an official source, we leave it out or label it clearly. We never present a guess as a rule.

Example: some visa checklists still say "legalised" for Pakistani documents, although Pakistan now uses the apostille. Our Pakistani documents sworn translation for Spain page explains both and tells readers to follow the current checklist.

How do I report an error, and how do we correct it?

Email info@spainsworntranslators.com or WhatsApp +44 7482 545337 with the page address and the sentence you question. We check the point against its official source and fix the page as soon as the error is confirmed. Significant corrections get a dated note on the page.

A useful report includes:

1. the page address and the sentence you question;
2. the official source that says otherwise, if you have it;
3. your contact details, if you want a reply.

A mistake in a guide is different from a defect in a delivered translation. Translation defects fall under our re-issue policy: free, prioritised re-issue if rejected on formal grounds.

Do we use software tools to draft content?

We may use software tools, including AI tools, for research and drafting. Whatever tools are used, our editorial team checks each fact against its source before publication. Legal points also pass the sworn translator's check.

Sworn translations are never produced by AI on their own. Each one is checked, signed and sealed by a MAEC-appointed sworn translator, who answers for its accuracy.

How does Spain Sworn Translators earn money from these guides?

We sell the coordination of sworn translations into Spanish. Our guides link to our own service pages, and we earn money when readers order from us.

A guide links to the service a reader needs next. Examples are an Extranjería sworn translation, a birth certificate sworn translation into Spanish or apostille and sworn translation.

Need a translation yourself? Certificates from €29, usually in 24–48 hours. These are starting prices; we email a written quotation, and work starts only after you approve it.

Trusting the guide, then trusting the translation

A guide can tell you that Extranjería wants a sworn translation of your police certificate. These answers cover the order that follows.

• Is the translator real? Every translator we work with is MAEC-appointed and on the official register. The seal on your translation can be checked there.
• What if the office rejects it? A defect in the translation is corrected free and with priority — see our re-issue policy.
• Is my data safe? Files are used only for your order and deleted within 7 days of delivery, under our privacy policy.
• Deadline soon? See our same-day and 24-hour sworn translation options.

Are our guides legal advice?

No. Our guides describe what official sources say about translations and documents. They are not legal advice and do not replace a lawyer or gestor. Only the office you file with decides on your application, so check its current checklist before you act.

We only translate. We never sell appointments. Contact details are on who we are.

Frequently asked questions

How do I get a translation from the team behind these guides?

The same team that checks these guides coordinates your translation. Photograph every page, apostille included, and tell us your procedure and deadline; originals stay with you. To start, get a fixed quote for your document. Each stage is explained in how an order works.